Privacy Policy
Last Updated: 27 March 2026
This Privacy Policy describes how Vera Pax Technologies LLC (“Company,” “we,” “us,” or “our”) collects, uses, discloses, and protects information in connection with your use of Conductor (the “Service”).
By accessing or using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.
1. Company Information
Legal Entity: Vera Pax Technologies LLC
Registered Address:
1309 Coffeen Avenue STE 1200
Sheridan, WY 82801, United States
Privacy Contact: privacy@myconductorapp.com
2. Scope of This Policy
This Privacy Policy applies to all users of Conductor, including but not limited to founders, creators, operators, strategists, investors, advisors, leaders, consultants, and other professionals utilizing the Service across the United States, European Union, United Kingdom, Africa, and other jurisdictions.
This Policy is designed to comply with applicable data protection laws, including but not limited to:
- General Data Protection Regulation (GDPR)
- California Consumer Privacy Act (CCPA/CPRA)
- Other applicable international data protection laws
3. Information We Collect
We collect the following categories of personal data:
3.1 Account Information
- Name
- Email address
- Phone number
- Profile and account details
3.2 Calendar and Scheduling Data
- Calendar integrations (e.g., Google Calendar, Microsoft Outlook)
- Availability and time slots
- Meeting metadata (title, participants, duration, scheduling preferences)
3.3 Meeting and Content Data
- Audio recordings (where applicable)
- Meeting transcripts
- Notes and documents
- AI-generated summaries, insights, and recommendations
3.4 Usage and Technical Data
- IP address
- Device and browser information
- Log data
- Interaction data within the Service
3.5 Payment Information
- Billing and transaction data processed via Stripe
- We do not store full payment card details
3.6 Cookies and Tracking Technologies
- Cookies
- Analytics tools (including but not limited to Google Analytics)
- Tracking pixels
4. How We Use Information
We use collected data to:
- Provide, operate, and maintain the Service
- Facilitate scheduling, meeting management, and calendar integrations
- Generate transcripts, notes, and AI-driven insights
- Improve product functionality and user experience
- Process payments and manage subscriptions
- Ensure security and prevent fraud
- Comply with legal obligations
5. AI and Automated Processing
Conductor utilizes artificial intelligence to process meeting data, including transcripts, summaries, and insights.
- AI processing may be conducted using third-party providers.
- Data is processed strictly to provide services to the user and is not used to train general-purpose AI models.
- Insights, recommendations, and outputs are automated and may not be accurate, complete, or reliable.
- Users acknowledge and agree that they are solely responsible for decisions made based on such outputs.
6. Data Storage and Retention
- Data is stored using Amazon Web Services (AWS) infrastructure.
- Transcripts and meeting data: Retained until deleted by the user
- Account data: Retained until account deletion
Users have full control over deletion of their data, subject to technical and legal limitations.
7. Data Sharing and Disclosure
We do not sell personal data.
We do not share personal data with third parties except as strictly necessary to operate the Service, including:
- Infrastructure providers (e.g., cloud hosting)
- Payment processors (e.g., Stripe)
- AI processing providers
We do not disclose personal data to legal authorities unless required to do so by applicable law.
8. International Data Transfers
Given the global nature of the Service, your information may be transferred to and processed in jurisdictions outside your country of residence, including the United States.
Where required, we implement appropriate safeguards to ensure compliance with applicable data protection laws.
9. User Rights
Depending on your jurisdiction, you may have the following rights:
Under GDPR (EU/UK Users):
- Right to access
- Right to rectification
- Right to erasure
- Right to restrict processing
- Right to data portability
- Right to object
Under CCPA/CPRA (California Users):
- Right to know what personal data is collected
- Right to delete personal data
- Right to correct inaccurate data
- Right to opt out of sale (not applicable as we do not sell data)
- Right to non-discrimination
Requests may be submitted to: privacy@myconductorapp.com
10. Data Security
We implement commercially reasonable security measures, including:
- Encryption in transit and at rest
- Access controls and authentication mechanisms
- Monitoring and security practices designed to protect user data
However, no system can be guaranteed to be completely secure.
11. Cookies and Tracking
We use cookies and similar technologies to:
- Enable core functionality
- Analyze usage patterns
- Improve performance and user experience
Users may manage cookie preferences through their browser settings.
12. Children's Privacy
The Service is not specifically directed toward children.
We do not knowingly collect personal data from children without appropriate consent where required by law.
13. Third-Party Services and Integrations
The Service integrates with third-party platforms, including:
- Google Calendar
- Microsoft Outlook
- Zoom
- Google Meet
- Microsoft Teams
Your use of these integrations is subject to the respective third-party privacy policies.
14. Data Deletion and Account Termination
Users may request deletion of their account and associated data at any time.
Upon deletion:
- Personal data will be removed from active systems
- Certain data may be retained where required for legal or operational purposes
15. Changes to This Policy
We reserve the right to modify this Privacy Policy at any time.
Changes will be effective upon posting. Continued use of the Service constitutes acceptance of the updated Policy.
16. Contact
For any questions, concerns, or data requests, contact: